Welcome

Registration

All prices for 9IKC are in Euro!

Registration Type
Current Cost
Registration at normal rate (until 5 May 2008)
500
Late Registration (starts 6 May 2008, ends 15 July 2008)
€ 700
Accompanying Person (ends 15 July 2008)
125

 


Registration Information

The registration deadlines, limitations, fees and refund policies are given below. Please note that

  1. Registration for the technical sessions, field trips and accompanying persons will be on a "first come first served" basis.
  2. Accompanying persons are welcome. Before they register for the conference or a field trip, they should register in the COSIS system by using this link (free of charge) to get an own COSIS ID.
  3. The number of delegates for the technical sessions is limited to 650 delegates.
  4. The registration fee increases on May 1st 2008.

Delegates may pick up their registration kits from 2pm on Sunday at the Registration Desk.


Technical Session Registration Deadlines

5 May 2008   End of registration and payment at normal rate
6 May 2008 Start of late registration at higher rate (to a maximum of 650 delegates).
15 June 2008 Deadline for request of refunds for non-attendance of the conference.
15 July 2008

End of late registration and accompanying person registration


Registration Limitation

  1. Registration for the technical sessions is limited to 650 delegates because of space restrictions at the conference venue.
  2. Delegates will not be considered for field trip registration unless they have paid the full registration fee for the technical sessions.
  3. Registration for field trips is on a first come, first served basis.
  4. There will be no on site registration for field trips.
  5. Technical session registration fees, accompanying persons registration fees and field trip fees are not transferable.


Technical Sessions Registration Fees and Refunds

  1. The registration fee for the technical sessions is EURO 500 when paid before 1st May 2008.
  2. Conference and accompanying persons registration fees will be refunded less 10% administration fee until June 15th 2008.
  3. The late registration fee for the technical sessions is EURO 750 when paid after April 30th 2008. Refunds will be given less 10% administration fee until June 15th 2008.
  4. Accompanying persons not attending the technical sessions registration fee is EURO 125. Accompanying persons attending the technical sessions must pay the full registration fee by registering as a delegate.
  5. The registration for the technical sessions will include a delegate bag, a name tag, a programme volume with the extended abstracts on a CD ROM, a public transportation ticket, a ticket for free admission to 26 museums in Frankfurt, and several other items.
  6. The Proceeding Volumes are not included in the registration fee.
  7. The accompanying persons registration fee will include a name tag, all evening social events (icebreaker, apple wine party, conference dinner), a public transportation ticket, and a ticket for free admission to 26 museums in Frankfurt. On Monday, there will be a free downtown sightseeing tour starting at the conference site on foot and public transport to help find your way to the main attractions and shopping areas in downtown Frankfurt. See Social and Guest programme page for further details and other tours.
  8. General conditions of registration (see below) apply.


Payments

Registration fees or field trip costs are payable by credit card or money transfer. Also note that registration is only valid if the money has arrived by the time of the deadline. In case of a problem with payment please contact the Conference Secretariat.


Refunds

Conference and accompanying persons registration fees will be refunded less 10% administration fee until June 15th 2008.


Cancellations

All requests for cancellations of registration or field trip participation must be received in writing by post, e-mail or fax by the Conference Secretariat. Cancellations will not be accepted by telephone. All cancellations are subject to the limitations specified above.


General Conditions of Registration

It is expressly agreed that the members of the Organising Committee and the Conference Secretariat for 9th International Kimberlite Conference (9IKC), their legal representatives, directors and employees, and their agents, officers and services, shall not be liable for any loss, injury or damage of any kind whatsoever suffered directly or indirectly by the person, possession or property of a conference participant or other person during or in connection with the events on the programme or any other activities of 9IKC for any reason whatsoever no matter howsoever caused.

It is agreed that the Organising Committee and the Secretariat for the 9IKC, and their agents and officers, reserve the right to cancel at any time any, or all, of the programmed or other activities if this should appear necessary as a result of events which are beyond their control or which they cannot reasonably be expected to influence or for which they are not responsible. Without limiting the generality of the foregoing, such events shall include force majeure, government or other official regulations, natural disasters, strikes of any kind whatsoever, civil, international or other crises, or any other unforeseen occurrence. Decisions regarding the necessity for such cancellation shall be taken by the Organising Committee, or their agents, at their sole discretion and shall be final.

The Organising Committee reserves the right to change any aspect of the conference as they see fit (the 9IKC web site will be updated accordingly). All costs presented here are estimates and may not reflect the actual cost in 2008 due to circumstances beyond our control (e.g. fuel prices).

The 9IKC Organising Committee reserves the right to refuse admission to the conference at the Johann Wolfgang Goethe-Universität, or participation in any other 9IKC activities at other venues or participation in all or any part of the 9IKC field trip to any delegate who is considered by the 9IKC Organising Committee to be a security risk and/or a disruptive influence on the orderly conduct of all aspects of the 9th International Kimberlite Conference.


Medical and other insurance ** IMPORTANT **

9IKC registration fees do not include insurance for participants against personal injuries, sickness, theft or damage. This applies to any event associated with the conference including field trips. Participants are advised to obtain whatever insurance they consider necessary. Foreign visitors to Germany and Europe are not covered by the local medical insurance plans. We strongly recommend that 9IKC participants obtain appropriate short-term health and accident insurance before leaving home.

Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the Conference and book your travel you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the Conference, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within Europe, failure to utilise tours or pre booked arrangements due to airline delay, Force Majeure or any other reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The 9IKC cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

Please note that the general conditions of registration above as well as specific conditions stated on the field trip web pages apply. In particular please note that for some field trips you are required to arrange your own transport to and from a starting and finishing point. Details are provided on the appropriate web page. Field trip leaders will provide updates by email to registered delegates. For all field trips in Europe, it is essential to ensure that any appropriate additional documentation required for entry to those countries has been obtained prior to the conference. The 9IKC will not be responsible for any costs or inconvenience incurred should the delegate not be permitted entry to, or departure from, those countries.