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Instructions for extended abstract submission

9IKC will maintain the tradition of former meetings by providing extended abstracts at the time of the conference. All authors whose short abstract is accepted are required to provide an extended abstract of up to 3 pages in length. Remember that submission of an extended abstract and payment of the registration fee are required for presentation and publication of your contribution. Also, the deadline for extended abstract submission has been moved to 15th June 2008 to give the opportunity to include your most recent data. The extended abstract will be visible to the public in the internet several weeks before the conference and will be distributed on CD-ROM at the conference.

For the submission of the extended abstract, please proceed in the following way:

  1. Download and print the “Preparing_your_extended_abstract” and “9IKC_extended_abstract_example” files.
  2. Download the template file “9IKC-A-ext_abstract_template.doc”.
  3. Type in or copy and paste your abstract into the template.
  4. Important: make sure that author names, affiliation, and title of talk/ poster are identical to the short abstract, and
  5. that the file name exactly corresponds to the number of your short abstract!
  6. Submit the extended abstract file by attaching it to an email with subject "extended abstract" to the 9IKC Conference Sekretariat at submission-9ikc@em.uni-frankfurt.de
  7. You will receive an email of submission confirmation
  8. In case you do not submit an extended abstract until 15th June 2008, your contribution will not be considered for presentation at the 9IK conference nor for publication.

Downloads 9IKC extended abstract template (.doc, 92 kB)

9IKC extended abstract example (PDF, 270 kB)

How to prepare your extended abstract.pdf (PDF, 26 kB)

As previously indicated on the website, all persons having oral presentation must also submit a full length manuscript for the 9IKC proceedings volumes. Authors of poster presentations are also encouraged to submit a manuscript. Acceptance of manuscripts for publication is subject to peer review. The 9IKC proceedings volumes will be published as a special hard cover issue of the Elsevier journal Lithos. For manuscript preparation, please follow the manuscript submission guidelines.

 

Short abstract submission is closed.

Instructions for short abstract submission

Participants who wish to give a presentation (oral or poster) should submit an abstract in the way described below. One or two short abstracts with up to 500 words each can be submitted per presenting author via our on-line submission system (COSIS). A non-refundable abstract fee of 50 € per abstract has to be paid by credit card upon submission. Preference for a conference theme and for oral or poster presentation has to be indicated on submission. A maximum of one oral presentation will be allowed per person, the decision lies with the organizing committee. For all persons to whom an oral presentation is allotted, the submission of a manuscript for the proceedings volume is mandatory. The proceedings volume will be published as a supplementary hard cover issue of the Elsevier journal Lithos with full text access online as well.

Manuscripts are to be submitted following the regular LITHOS electronic submission system.

The short abstracts will be the basis for acceptance of your contribution by the organizing committee. They will not be published in the internet or conference programme. 9IKC will maintain the tradition of former meetings by providing extended abstracts at the time of the conference. Authors whose short abstract is accepted will be required to provide an extended abstract of up to 3 pages in length. The extended abstract will be visible to the public in the internet several weeks before the conference and will be distributed on CD-ROM at the conference. Please ensure that author names, affiliation, and title of talk/ poster are identical to the short abstract.

Abstracts should be clear, concise and written in English with correct spelling and grammar. The length of a short abstract is limited to 500 words, figures and tables must not be included in the short abstract! Mathematical symbols and equations and SI units should be used. We recommend that the abstract is carefully compiled and thoroughly checked, in particular with regard to the list of authors, before submission. The submission of an abstract carries with it the obligation that it is actually presented at the meeting by the author!

Summary of short abstract submission


No emails – No faxes – No hard copies

 

Our suggestion: the submission of an abstract  into COSIS follows a self explanatory system. Only if you are not successful go through the detailed instructions below.

 

Detailed instructions for short abstract submission

1. Compilation
2. Submission via COSIS
2.1. Author registration
2.2. Abstract registration
2.3. Abstract compilation
2.3.1. ASCII or LaTeX
2.3.2. RTF, WORD or WORD compatible format
2.4. Abstract submission
2.5. Acknowledgement
3. Abstract publication

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1. Compilation

To avoid any inconveniences by a potential loss of electronic data before or upon submission of their abstracts, authors are advised to use a text editor of their choice, and transfer the complete text lines or blocks by "copy and paste" from their locally stored electronic files into the text fields or templates, rather than typing it directly in the fields or templates, respectively. Thereby, the text lines and text blocks are reserved for:
(I) the Title: Type the title in small letters, except for abbreviations, the first letter of the title and the first letter of each proper noun,
(II) the Author(s) followed directly by abbreviation(s) of corresponding affiliation(s): the proper way of using spaces and commas:
A.<space>Aman<space>(1,2),<space>B.<space>Bman<space>..., presenting author (if already known) shall be in bold. If there is only one affiliation, do not use any numbering (e.g. A. Aman, B. Bman and C. Cman),
(III) their Affiliation(s): the proper way of using spaces and commas:
(1)<space>Institute of Physics,<space>Alaska,<space>USA,<space>(2) <space>University..., contact information (optional) must be placed at the end of the affiliation list in the following format: (email@address<space>/<space>Phone:<space>...), do not use a hyperlink in the email address (e.g. email@address is wrong, email@address is right), if there is only one affiliation, do not use any numbering (e.g. University of Katlenburg-Lindau, Germany) and, finally,
(IV) the actual Text of the abstract.
All text lines and text blocks can be compiled either in (1) ASCII or LaTeX or (2) in RTF, WORD or WORD compatible formats. Please notice the example below.

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2. Submission via COSIS

After the compilation the author uses the link "Submit Short abstract here " to get the list of all sessions/events. Study the list and the aims & scope of the sessions/events of interest carefully (public link "Information"), select the part of the programme you would like to submit an abstract to and then use the link "Abstract Submission" amongst the "Public Links" of your session/event in question. Please notice the example below where the session AS 1.01 was chosen.

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2.1. Author registration

Submission of an abstract requires the registration of the submitting author in the COSIS administration system (COSIS = Copernicus Online Service and Information System).
If you are already registered with COSIS, please insert your COSIS ID-Nr. & password and "Login". However, if you are not yet registered with COSIS, please complete the "Quick Registration Form" first and then continue as indicated; you will receive your COSIS login data by email later on for future COSIS logins. The registration with COSIS is free of charge! If you are already registered but lost your ID-Nr. & password please use the link "Lost your login data?". Your registration starts the 3 steps of the online abstract submission.
Notice: COSIS members, i.e., registrants that have received their COSIS ID-Nr. & password, should under all circumstances submit their abstract via the option "COSIS login", in order to avoid multiple entries in the COSIS administration system.

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2.2. Abstract registration

In step 1/3 please fill in the submittal information, type of presentation, contact author and publication. Make sure to choose the presenting author. In case a presentation has more than 10 authors, we advise the contact author to use the name of the presenting author plus an abbreviation of the team of co-authors, e.g. A. Aman and/ for the COSIS TEAM, and submit the name of the team and the list of the co-authors of that team separately.


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2.3. Abstract compilation

In step 2/3 the author chooses the document type.

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2.3.1. ASCII or LaTeX

Authors using plain ASCII or standard LaTeX should use the option "ASCII/LaTeX-Form" for compilation and submission. Please fill out the form with "copy and paste" from your text editor or type it in directly. If you use standard LaTeX commands please make sure to choose "LaTeX". Notice the example below.
Authors can then pre-view their abstract properly laid out and formatted automatically by the server before submission. The abstract is registered automatically in the COSIS meeting & administration system.

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2.3.2. RTF, WORD or WORD compatible format

Authors using plain RTF or standard WORD or a WORD compatible software should use the option "WORD Compatible Template" for compilation and submission: they should download the RTF or the DOC template (also as ZIP archive), respectively, complete the template and store it as .rtf or as .doc on their computer, and then use the "Abstract Upload" tool for uploading the completed template. Notice the example for the DOC template below.
Authors can then pre-view their abstract properly laid out and formatted automatically by the server before submission. Authors not being satisfied with the transformation .doc .pdf should select "Submit Abstract as Doc file" for a manual transformation by the conference office. The abstract is registered automatically in the COSIS meeting & administration system.

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2.4. Abstract submission

In step 3/3 the author can pre-view the automatically laid out and formatted abstract as mentioned above with the link "Preview of Abstract as PDF file". After this the abstract can be finally uploaded by "Submit" or can be changed by choosing "Change". Notice the finalised example abstract as pdf file below.

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2.5. Acknowledgement

Authors whose abstract has been received and successfully processed will receive an acknowledgement regarding the receipt and status of their contribution as well as its ID-Nr. for future updating/correction or withdrawal, respectively.
Abstracts will be included in the authors' personal record cards of the COSIS administration system.

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3. Abstract publication

The short abstracts will be the basis for acceptance of your contribution by the organizing committee. They will not be published in the internet or conference programme.

Short abstracts of contributions accepted for presentation by the Organizing Committee will be replaced by the extended abstracts. These will be published online several weeks before the conference under "Accepted Abstracts" of the respective session/event, and on CD-ROM distributed at the conference.